Control the default creation location of project online projects


With the new Project Home page, users can see the recently accessed projects across PWA sites and roadmaps. This page has a option to create a new Project with one click. This saves a lot of time as I don’t remember the looong URL.

Yet the challenge was the new Project will always be created in the default Project Web Access site.

What if there are multiple PWA sites? Can you change the default location?

Continue reading Control the default creation location of project online projects
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“We’re changing your default SharePoint admin center experience”. How does this affect project online administration?


On Feb 19, 2019 a new message appeared in message center. It is “We’re changing your default SharePoint admin center experience “.

The SharePoint admin center experience, for Office 365 organizations of 50 or fewer licenses, will default to the new admin center experience.  You can switch back to the classic experience as necessary.

We’ll be gradually rolling this out to Standard Release customers that have 50 or fewer licenses in late March, and we will expand to larger organizations in the coming months. We will provide further notifications when we make the change for additional organizations.

If you are administering PWA site collections, you must know how this will impact you. In the classic SharePoint admin center, you click New > Private Site Collection with Project Web App.


In the new SharePoint admin center, you click Active Sites > Other options. Select the template as Project Web App site, and type the site name, primary administrator details.

Create a group-connected team site, communication site, or other site from the admin center

The new experience is elegant and easy to use.

Roadmaps! Is it available for all Project plans?


Brian smith has written a great blog post on roadmaps here. I would recommend you to read his blog post before continuing.

Project Online comes in three flavors.

They are not chocolate, vanilla and strawberry :). They are Project Online Essentials, Project Online Professional and Project Online Premium.

Continue reading Roadmaps! Is it available for all Project plans?

Submit Time and Task progress in one screen. Are you crazy?


In my previous post titled TIME. TASK PROGRESS. ARE THEY DIFFERENT?- https://bsaiprasad.wordpress.com/2019/02/18/time-task-progress-are-they-different, I wrote about the two methods to report time and task progress.

This method works perfect when timesheet and task progress must be submitted separately. What if the organization wants users to report timesheet and task progress in one screen.

Why would they want to do this?

Continue reading Submit Time and Task progress in one screen. Are you crazy?

Time. Task Progress. Are they different?


Tracking the time and task progress is critical for the success of the project!

In this blog post, I will highlight options with methods to report time and progress using Project Online/Server.

First, let’s differentiate task progress with time.

Image result for progress

Task progress is about reporting how much you have accomplished and how much is remaining in the project. Task progress is not just about you rather it is about your project. Reporting accurate task progress will help your project manager to reschedule or rearrange tasks and give accurate status of the project.

Time is about reporting the actual hours you spent on different things in that week. Different things? Huh. These things could be your assigned tasks, personal tasks and administrative tasks. Time is not just about you rather it will help the organization to get the following benefits:

  • Track billable and non billable hours
  • Integrate timesheet with an accounting system for billing
  • Know which type of work employees spend more time on
Continue reading Time. Task Progress. Are they different?

Friday Blues! Which is the best task type?


This is a common question asked when scheduling a task in Project. I would say the question is not about “best” task type but about “right” task type.

If you are scheduling using Project 2010 or later version, you should be aware of the new task field – Task Mode. If not, please read this article – https://support.office.com/en-us/article/task-mode-task-field-3b185518-0e9a-4774-ba51-7b8d191bb84a – before continuing.

Continue reading Friday Blues! Which is the best task type?

Who will update task progress for generic and external users?


Team members can track and update task progress of their tasks in Tasks Page of Project Online. This helps project managers to get task updates quickly rather than they updating the task progress for each team member.

But … this comes with a cost. Each team member should be a user with Project Online license; at least Project Online Essentials license (check license cost here). Also selected resource categories such as generic, material will not be real users.

Continue reading Who will update task progress for generic and external users?

Alerts and Reminders in Project Online


One of the immediate benefits of moving to Project Online is all projects are organized in a single location, assigning tasks to team members and get task updates from team members is simplified.

It is natural for the team members to miss a new task assigned to them or don’t know the task is due tomorrow or miss to submit the timesheet.

Project Online allows the team members to configure alerts and reminders via email notifications when there are changes to their tasks and status reports, and project managers to configure alerts and reminders via email notification for their team members.

Continue reading Alerts and Reminders in Project Online

Announcement : Agile in Microsoft Project


Microsoft is excited to announce (literally just announced at the Ignite session!!!) that they will be releasing MS Project Agile v1 to our Insiders Fast build 16.0.8625.1000 this week. If you are on this build or later you will be the first MS Project users to get your hands on our new MS Project Agile v1 feature!

Continue reading Announcement : Agile in Microsoft Project

Show tasks on Timeline view based on custom column


I came across this question in MPUG Discussion forum and thought my answer to this question will address those who are looking for option to show tasks on Timeline view based on custom field or another field

Question: I’ve created a project schedule that includes a custom column that indicates what phase of the project the task belongs to – planning, development, release, marketing, etc. I’d like to be able to select one or many of the phases to display on the timeline, for example, display the planning & development dates or show the release & marketing dates. Does anyone know how I might be able to achieve this? Source link

Answer: You can select one or more tasks and add them on Timeline view. You can also use the Display on Timeline checkbox in Task Information to display/hide the task in Timeline. The question raised by this user is very unique, as you wants to add tasks based on the value of a custom field in this case the phase name custom field.

My suggestion would be use to a small macro and it could do the job easily.

1. Click View tab. Click Macros dropdown and select Visual Basic

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2. In the editor, double click your current project on the left panel. This will display the code editor.

3. Now, insert a procedure named addTasksOnTimeLine by selecting Insert menu, and then Procedure.

4. In the sub routine, the first for loop removes all tasks (ActiveProject.Tasks) from the time line and the second for loop adds tasks in the current view (ActiveSelection.Tasks) to the Timeline view

5. Change the current view to Gantt Chart view with/without Timeline view

6. Apply a filter or use the AutoFilter dropdown on the custom field to filter the tasks matching the phase name

7. Run the macro. Click Macros dropdown and select View Macros. Select the macro addTasksOnTimeLine and click Run button